Petrol Pump Software for BPCL Dealers

Setting up your BPCL outlet

A busy Bharat Petroleum outlet may record meter readings, dips, collections, credit and expenses in different places. PetroPulse360 gives the dealer one additional operational view without changing the company's official processes. You define the products your outlet sells, including premium variants, and build the actual tank and nozzle layout so the reports reflect your forecourt.

• Fuel products and premium variants with their own daily rate history
• Underground tanks with capacity and calibration chart
• Nozzle-to-tank mapping so stock variance is per tank, not per pump
• Shift timings, staff roles and access rights set by the owner

Daily shifts, meter readings and DIP register

The physical checks remain the same; the recording becomes connected. Staff enter meter openings and closings, tank dips and payment splits on a phone. Carried-forward openings keep the reading sequence visible, while calibration-chart conversion and nozzle-to-tank mapping allow the manager to compare tank movement with meter sales for the same period.

• Opening readings carried forward automatically from the last closing
• Camera-assisted meter reading capture
• Digital DIP register converting millimetres to litres via the calibration chart
• Meter sales versus dip stock variance with threshold alerts

Money: collections, credit and expenses

Collections are entered per nozzle and split across cash, UPI, card, fuel card and credit, then checked against calculated sales for the shift.

• Expected versus counted cash for every shift
• Credit (udhar) ledger with limits, ageing buckets and payment history
• Fuel card and settlement tracking
• Expenses, staff advances and withdrawals against the same day

Reports, statements and audit history

Bank statement import helps match online transfers against recorded collections. General oil-company statement files can be reviewed against recorded purchases where the uploaded format is supported, but PetroPulse360 does not claim a direct BPCL integration. Daily sales, monthly analytics and P&L reports are generated from the outlet's own entries.

• Statement import with matching against recorded purchases and transfers
• Daily sales report, monthly analytics and profit-and-loss
• Staff variance by nozzle operator
• Activity log of every entry and edit, with a limited correction window

A practical day at a Bharat Petroleum outlet

At opening, the operator verifies the readings carried from the previous shift and records the tank dip. During the day, credit sales, expenses and staff advances are entered when they occur. At handover, closing meters calculate nozzle sales and the operator records cash, UPI, card, fuel card and credit collections. The manager reviews cash difference and stock variance before accepting the shift, while the owner can review the same daily record remotely.

• Check opening readings against the previous accepted closing
• Keep credit customers and payments in the customer ledger
• Compare counted cash with the amount expected from the payment split
• Review repeated tank or operator variance rather than judging one isolated number

What PetroPulse360 does — and does not do

PetroPulse360 is an independent dealer-management and operations platform. It is not an official Bharat Petroleum product, is not endorsed by or integrated with BPCL, and does not replace BPCL systems, statutory registers, inspections or dealer obligations. It helps the dealer maintain an internal operational record alongside the required company processes.

Key features

• Tanks & nozzles — Calibration charts and nozzle-to-tank mapping for per-tank variance.
• Shift-wise sales — Two-shift entry with carried-forward opening readings.
• Fuel variance — Meter sales versus dip stock with alerts on your thresholds.
• Cash reconciliation — Expected versus counted cash, split by payment mode.
• Credit ledger — Customer limits, ageing buckets and payment history.
• Statement import — Company and bank statement import with matching.
• Staff & shifts — Attendance, salaries, advances and operator variance.
• Any phone — Browser-based — works on any Android or iPhone.
• Reports — Daily, monthly and P&L reports with export.

Run your pump on real numbers

Try PetroPulse360 free for 3 months — ₹999/month after that, cancel anytime. Start the 3-month free trial or see current pricing.

Frequently asked questions

Written from first-hand pump experience

Owning a pump teaches you that the paperwork is not the problem — the gap between the register, the dip book and the cash drawer is. That gap is what this software closes.

— Mansoor Ahmed, petrol pump owner, Guwahati, Assam. Read the founder story

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